8.01 - Facility Rental

PREAMBLE: Because PCKCS does not employee a full-time custodial staff, it is extremely difficult to provide access to the PCKCS facility under traditional school usage policies. However . . .

The PCKCS facility will be available after school hours for programs that provide academic or athletic enhancement to the students, faculty, parents of PCKCS or PCKCS approved organizations.
 

Application	All applications for building use will be completed, signed and turned into the Business Manager of PCKCS. Any long term usage requests must be approved by the Operating Council.  All other requests will be reviewed and approved by the Business Manager.  All applications will be approved or denied within 30 days of receiving the application. PCKCS reserves the right to approve and/or deny any requests.
Approval and Authorization	After approval, a copy of the completed Agreement will be returned to the applicant.  This Agreement will serve as the applicant’s identification to the appropriate PCKCS authorized representative at the time of use.  The PCKCS authorized representative may deny use of the building or facility unless a properly approved agreement is presented.
Cancellation	At least the user must give a twenty-four (24) hour notice to PCKCS prior to cancellation.  If this notice is not given, PCKCS may assess fees reflecting all costs incurred. PCKCS reserves the right to cancel building use activities should the space be needed for school or school-related activities.  This privilege will be used only when necessary as a result of unavoidable circumstances.  When school is cancelled for emergencies, or weather conditions, scheduled community use activities will not be held.
Denial of Request	Possible conditions of denial may include but are not limited to the following: 1. Facilities may be unavailable at certain times during weekends, holidays, summer vacations, or when they are scheduled for maintenance. 2. Misuse or abuse of buildings, facilities, equipment, or grounds may be cause for immediate and future denial. 3. Violation of federal, state or municipal laws, Douglas County School District, or PCKCS policies or procedures may be grounds for a future denial of request, as well as, the immediate revocation of use and surrender of the premises. 4. If it is determined that a proposed activity will cause excessive wear or require extensive custodial time, the request may be denied.
General Requirements	General Requirements include but are not limited to the following: Any use of facilities or property shall not create a nuisance or hazard to other persons. When the building is occupied, PCKCS may require a custodian or a PCKCS authorized representative to be present. Organizations using the facility shall neither negotiate nor pay any PCKCS employee directly for services rendered. Organization/Persons using the facility must confine themselves to the room(s) and corridor(s) assigned for their use. Food and Drink are prohibited unless approved in the original application.? Alcohol, tobacco, and weapons are strictly forbidden on PCKCS property.  Violation of this requirement will cause immediate cancellation of the contract. Neither gambling nor unlicensed games of chance shall be allowed. No supplies or equipment will be stored in school buildings or on school property unless approved. An adult sponsor, over the age of 21, must be present during all activities. Students must be involved in the activity to be present or must have parent supervision.

FACILITY COST CATEGORIES: Any use of the Facility after school hours may require the organization to pay a Custodial Fee to be determined by the Business Manager not to be less than of $25.

 

Fee Schedule	1) Gymnasium...................................................... competitive rate 2) Classroom and other rooms (25 people or less)........ $25 per hour 3) Sports Field(s).................................................. $10 per participant /season 4) Stage (summer only)…………………………………$100 per recital, not to exceed 2 hrs. All Rental Fees are payable in advance for the dates specified.  Checks or money orders shall be payable to PCKCS. Rental charges, as per rate schedule, will be based on the length of time the facility is used, inclusive of the period preceding and closing the activity.  (Please see “Facility Use Established by Long Term Contract” section below). The building will be vacated one hour prior to the custodian’s departing time; otherwise overtime charges will be assessed. PCKCS may assess charges for use of PCKCS equipment.
Free	1)   PCKCS clubs and/or activities that benefit the PCKCS students, staff, and or parents exclusively. 2)   Governmental Elections. 3)  Precinct Caucuses.
Facility Use Established by Long Term Contract	Organizations may rent the school building for church services, Sunday School, or other PCKCS approved functions under the following guidelines: 1)  Use of the facility is permissible only after school hours and shall be subject to all approval conditions applicable to other organizations. 2)  Religious organizations may not conduct meetings on school grounds during school hours or during school sponsored activities. 3)  Facility charge will follow the above mentioned “Fee Schedule” unless a monthly/annual use contract is negotiated.
Grounds and Parking Lot	1)  Approved applications are required for use of all athletic fields. All fields will be restricted to the purpose for which they are designed. 2)  No buildings, structures, or equipment will be allowed on PCKCS property without prior approval of the OC. 3)  No animals will be allowed on the grounds unless part of approved designated activity.
User Responsibility and PCKCS Indemnity	The signor of the agreement for Non-School use of the facilities will be considered the legal agent of the organization using the facility and as such will be responsible for compliance with all conditions for facility use.  The applicant signing the agreement and the organization represented will indemnify PCKCS and any person whose property may be within the facility for loss or damage to such property caused by any persons attending said meeting, or any damage or injury arising out of, or in any manner attributable to the holding of said meeting or the use of such building or facility by reason of holding said meeting. The applicant shall be responsible for the conduct and control of all participants and spectators and shall see that all federal, state, municipal, and district regulations governing safety are followed.  There must be adequate adult supervision for all use and activities.  The applicant must agree to be financially responsible to PCKCS for any and all damage that occurs to the facility and personal property during the period of use.  Excessive wear to PCKCS’s equipment caused by non-school users will be charged to the user. PCKCS property and comprehensive general liability does not provide coverage to communities and other groups utilizing the facilities.  The user is required to provide a certificate of insurance.

8.01 - Asbesteos Plan Letter