4. School Information

4.01 – Technology Acceptable Use and Media Social Policy

This Policy sets forth the Parker Core Knowledge Charter School (“PCK”) requirements with respect to (i) use of technology systems owned by PCK or in use at PCK or PCK-sponsored events and (ii) the use of Social Media in regards to PCK by staff, students and parents.

1.0 INTERNET USAGE

1.1 Offensive Sites. Accessing sites containing any of the following is strictly prohibited:

1.1.1 adult content (including, but not limited to, pornography, profanity and nudity) and

1.1.2 offensive or degrading material (including, but not limited to, expression of opinions based upon sex, religion, ethnic background, race, or creed).

1.2 Computer Viruses. All computers with Internet access must have anti-virus software installed and operating. Disabling anti-virus software is prohibited.

1.3 File Downloads. All downloaded files must be scanned for viruses and the use of such downloaded files must comply with all applicable intellectual property laws and regulations. Compressed files must be scanned before and after decompression. Only the Technology Administrator may download or authorize the download of program, driver, and font software in addition to background images, screensavers, and clip art.

1.4 Internet Applications.

1.4.1 Some Internet sites require “plug-in” software such as QuickTime or Shockwave. Only the Technology Administrator may authorize the download or installation of plug-ins.

1.4.2 The use of “streaming” information systems is not allowed. This includes any internet based system or service that maintains a resident, continuous feed of information and includes but is not limited to online music players, stock ticker tape systems and real time weather broadcast systems. These systems consume significant bandwidth resulting in rate increases for PCK’s internet service.

2.0 E-MAIL SYSTEMS

2.1 Confidentiality. Because e-mail often travels over unsecured connections, it should be assumed that all transmissions could be examined by a third party. The e-mail system and the messages contained therein are PCK property. PCK reserves the right to monitor and/or view any content sent through the system or over the PCK network.

2.2 Usage Restrictions. Internet e-mail accounts may be established for employees requiring external communication. The use of non-PCK, web-based e-mail systems on PCK property or at PCK-sponsored functions is subject this policy.

2.3 Message Content. The use of profanity or adult content, in any form (for example, a typed message or an attachment) is not permitted.

2.4 Computer Viruses. Any file attachment to an incoming Internet e-mail message must be scanned for viruses before it is opened or viewed. In particular, Word and Excel files can contain macro viruses that run automatically when the file is opened. If you have Internet e-mail and are not familiar with the operation of the anti-virus software, contact the I.T. department for training.

2.5 Network Traffic. The e-mail software on the individual computers operates by polling the mail servers for new mail. The polling rate is a setting in the client (user’s) computer. Every time a client computer polls a mail server it generates network traffic. Unless approved by the I.T. department, no computer shall be set to poll more frequently than five (5) minute intervals.

2.6 Forwarding Messages. A PCK computer user may choose to automatically forward e-mail messages to another e-mail account in the event of a prolonged absence from PCK grounds. This may be done by any e-mail system user at their own discretion. The use of the e-mail account receiving forwarded messages is subject to this policy during the period of automatic forwarding.

3.0 COMPUTER NETWORK AND WORKSTATION SECURITY

3.1 Network Accounts. This section deals with issues related to network logon accounts and their usage. These are the accounts that identify specific individual computer users and control general network access and rights.

3.1.1 Periodic changes to network passwords are required to ensure security. It is recommended that PCK computer users change their passwords every thirty (30) days. Users may choose their own passwords and will implement the change from their own workstations.

3.1.2 All issues pertaining to network accounts and passwords should be directed to the Technology Administrator. The Technology Administrator is the sole entity that can create, modify or remove network user accounts. Account generation requires the explicit approval of the Technology Administrator to ensure proper training and usage of network systems.

3.2 Accounting Packages. This section deals with issues related to the user accounts used to gain access to accounting systems. This includes any application employed by the Business Manager that requires a secure log-in including but not limited to Payroll and GL systems.

3.2.1 Accounting system passwords must be changed at least every three (3) months.

3.2.2 The Business Manager is responsible for maintaining an accurate, up to date list of all permissions for all users of all accounting systems.

3.2.3 All issues pertaining to Accounting system accounts and passwords should be directed to the Business Manager. Both the Technology Administrator head and the Business Manager can designate representatives to create modify or remove Accounting user accounts and passwords. Account generation requires the explicit approval of the Business Manager to ensure proper training and usage of the Accounting systems.

3.2.4 Remote access to accounting systems is prohibited. No such access may be established or maintained.

3.3 General Password Protection. This section relates to all system passwords employed by PCK computer users in the course of their normal business functions. This includes, but is not limited to, passwords for the Network and Accounting Packages.

3.3.1 Passwords should not be written down or stored, physically or electronic, in any way.

3.3.2 Users should not give out nor attempt to obtain PCK system passwords belonging to other users.

3.3.3 PCK computer users are not required to give a system password to PCK Technology Administrator personnel. In order to effectively troubleshoot, maintain or upgrade a system PCK IT personnel may require the use of a computer user’s profile or access to the user’s system account to perform the required operation. If the user does not tell the IT staff member the password for a given system the computer user is required to cooperate fully with the IT staff member and provide access to the system account for the duration of the required operation.

3.3.4 PCK Technology Administrator may change any system password for any user in the event of an emergency, to facilitate a request by the user’s department head or in the event of a necessary system update.

3.3.5 System passwords may not contain offensive or profane content. This includes but is not limited to racial, ethnic or sexual terminology, slurs or slang.

3.4 General Workstation Security. This section relates to use of PCK networked computers.

3.4.1 Users may not allow others to use their system accounts. System accounts include but are not limited to accounting packages, e-mail and access to the Internet. Users are responsible for all actions performed under their system accounts regardless whether they performed the action personally or not.

3.4.2 All requests to change a user’s permissions/access should be directed to the Technology Administrator. The Technology Administrator will validate any requested changes to a user account with the Director prior to processing the request.

3.4.3 Computer users must ensure that others cannot use their accounts. Techniques to accomplish this requirement include enabling screen saver passwords, logging off of computers upon completing work and locking office doors.

3.4.4 Any user with access to highly sensitive material should utilize screen-saver passwords to lock down their account in the event of inactivity for longer than five (5) minutes.

3.4.5 All computer users must log off or lock the computer at the end of the workday.

3.4.6 When using a general or shared computer, users are required to log off at the end of their work session. In the event that another user has not logged off a general or shared computer system prior to leaving the area, the next user must log the previous user off and re-log in under his or her own account before using the system.

3.4.7 It the event that a system user feels that their system password has been compromised and/or known by another party, the user is required to change the system password immediately.

3.5 Data Security. This section addresses the proper handling of data transmissions to parties outside of PCK, including but not limited to data transfer via internet based transmissions (e-mail, FTP etc) as well as transferring data to physical media (diskettes, zip disks etc).

3.5.1 Data transfers of proprietary, sensitive or personally identifiable information require the approval of the Director.

3.5.2 When re-transmitting data that is received from third parties, users are required to enforce the same level of security exercised by the originating party and must mimic the treatment of the data as the third party at all times.

3.6 Employee Turn over. All system accounts utilized by a departed employee must be disabled and may not be used by another employee.

3.7 Laptop Users.

3.7.1 PCK laptop users are required to restrict access to PCK laptops to PCK employees by enabling screen-savers and ensuring the physical safeguarding of the system.

3.7.2 Laptop users must contact the Technology Administrator immediately if their laptop is lost or stolen.

3.7.3 PCK laptop users may not install software on a PCK laptop without the approval of the Technology Administrator or a designee.

3.8 VPN Connections.

3.8.1 PCK employees with VPN access into the PCK computer network may not provide details of the nature of the technology used to non-PCK employees.

3.8.2 PCK VPN users may not load PCK VPN software or attempt to use a VPN connection into PCK computer network on any non-PCK owned computer systems.

3.8.3 In the event that a user feels that the security on their VPN account has been compromised in any way, that user is required to contact the I.T. department immediately.

3.8.4 PCK employees may not allow non-PCK personnel to use their VPN connections at any time.

3.9 Additional Requirements.

3.9.1 Non-PCK employees may not use any PCK computer system or use their own computer on the PCK computer network without the explicit approval of the Technology Administrator.

3.9.2 Information regarding security aspects of PCK computer network may only be conferred to a third-party by the Technology Administrator.

3.9.3 Users must inform the Technology Administrator immediately in the event of any suspected security breach.

3.9.4 Neither PCK computer systems nor the PCK network may be used for personal use and/or non-PCK business.

4.0 PCK-OWNED ELECTRONIC DEVICES.

Electronic devices (including, but not limited to, computers, iPads, and laptops) owned by PCK are valuable assets.

4.1 Care of Devices. Students and staff must treat all PCK electronic devices with care. Intentional or negligent abuse of PCK electronic devices is prohibited.

4.2 Staff Reminders. Staff should remind students of their stewardship responsibilities with respect to PCK electronic devices whenever students are using such devices.

4.3 Damage and Remedy. If a student or staff member damages a PCK electronic device through intentional or negligent action, the student or staff member must replace or repair the device to the satisfaction of the Director.

5.0 STUDENT – OWNED DEVICES.

As used in this Policy, “Student Owned Electronic Devices” means any electronic device not owned by PCK that has the potential for Internet or telephone connectivity.

5.1 Student-Owned Electronic Devices at PCK. Students may bring Student-Owned Electronic Devices to PCK. Any Student-Owned Electronic Devices that are brought to PCK are subject to the terms of this Policy.

5.2 Agreement to Policy Terms. By permitting students to bring Student-Owned Electronic Devices to PCK, parents agree to the terms of this Policy. By bringing Student-Owned Electronic Devices to PCK, students agree to the terms of this Policy.

5.3 Use of Student-Owned Devices. Student-Owned Electronic Devices that are brought to PCK may only be used in accordance with the restrictions set forth below.

5.3.1 Use of Student-Owned Electronic Devices is restricted as follows:

5.3.1.1 Students may not use Student-Owned Electronic Devices during school hours (7:55 am – 3:10 pm), except for documented learning needs that are specifically authorized by the Classroom Teacher. 

5.3.2 Using Student-Owned Electronic Devices to access sites containing any of the following is prohibited:

5.3.2.1 adult content (including, but not limited to, pornography, profanity and nudity) and

5.3.2.2 offensive or degrading material (including, but not limited to, expression of opinions based upon sex, religion, ethnic background, race, or creed).

5.3.3 Using Student-Owned Electronic Devices to send or receive any transmission that includes profanity or adult content (in any form) is prohibited.

5.3.4 When not in use, Student-Owned Electronic Devices shall be powered off and stored in the student’s school bag, back pack, desk or locker.

5.3.5 Notwithstanding anything in this Policy to the contrary, use of Student-Owned Electronic Devices is prohibited inside bathrooms and locker rooms.

5.4 Loss or Theft of Student Devices. Students and parents are solely responsible for the security and care of Student-Owned Electronic Devices at all times. PCK shall have no responsibility for the security and use of Student-Owned Electronic Devices or for the recovery or repair of Student-Owned Electronic Devices that are stolen, lost or damaged. PCK, at its sole discretion, may inform law enforcement personnel regarding the suspected theft of a Student-Owned Electronic Device.

5.5 Noncompliance. In addition to the potential disciplinary actions set forth below, failure to comply with the terms of this Section 5 shall result in immediate confiscation of the applicable Student-Owned Electronic Device. Such confiscation shall not create a bailment and PCK shall not be responsible for the security of a confiscated Student-Owned Electronic Device during the confiscation period. PCK shall contact the applicable student’s parents to arrange pick up of the applicable Student-Owned Electronic Device.

6.0 SOCIAL MEDIA.

For the purposes of this Policy, “Social Media” means any form of online publication or presence that allows end users to engage in multi-directional conversations. Social Media includes, but is not limited to, Facebook, MySpace, Ning, Twitter, Second Life, YouTube, blogs, wikis, social bookmarking, document sharing and e-mail. This section applies to all Social Media communications regarding PCK.

6.1 Common Code of Online Conduct. While the rules especially applicable to staff, students and parents vary in some particulars, a common code of conduct in the use of Social Media should be observed by all. Standards stated for staff, students and parents in the sections below may, in appropriate circumstances, be applicable to others (for example, teachers and parents rarely have the opportunity to “plagiarize,” but of course should not do so). Expectations routinely applicable to all members of the school community are stated in this section 6.1.

6.1.1 Be transparent. Do not misrepresent who you are. Never assume the identity of another person.

6.1.2 Be reflective. Think before you communicate online. If you are upset or angry, give yourself time to calm down. Consider whether a negative communication you receive even requires a response. If it does, respond factually, not emotionally.

6.1.3 Be respectful. Employees, parents and students are a diverse group of people with many different customs, viewpoints and beliefs. Communications that are racist, pornographic, threatening or bullying are prohibited. Broad generalizations (“all teachers …”; “all students …”) are almost never accurate.

6.1.4 Be factual. Add to the information available to others, not just the noise.

6.1.5 Write well. In a school environment, everyone should try to express themselves effectively. Re-read your posts or emails for form and content before posting or sending. Check spelling, avoid slang and do not use excessive abbreviations. Use proper grammar, capitalization and punctuation. Send a polished communication, not a confused draft.

6.1.6 Own your mistakes. If you make a mistake, correct it. If another calls you on a mistake, own up to it. Apologize, if an apology is due.

6.1.7 Keep confidences. Do not violate the privacy of others. Social Media may seem private, but it is both public and durable — many people you don’t know are likely to see what you write or post, and it may last for a very, very long time.

6.1.8 Make proper attributions. Follow copyright law and fair use protocols. When quoting or relying on another’s work, make a proper citation to your source. When using a hyperlink, double check that it goes to the correct place and to appropriate content.

6.1.9 Be smart. People often share too much information electronically. People who reveal the names of their pets, parents, children or other details may give hackers the clues to passwords. Information about planned vacations can be used by burglars. Think about how information can be used and misused.

6.2 (Social media policy for staff is outlined in the PCK staff handbook.)

6.3 Students. Students are subject to the following specific rules related to Social Media:

6.3.1 No Social Media Use at School. Students may not use Social Media while at school.

6.3.2 Do not Plagiarize. Do not copy the work of others. Give proper attribution for quotations and ideas. Write to develop and express your own thoughts.

6.3.3 Use Appropriate Language. Obscene, insulting, threatening, derogatory, inflammatory and bullying language is prohibited.

6.3.4 Respect the Power of Public Media. Honor the wishes of fellow students that information (e.g., compromising stories) be kept private. Always remember that posted information may be seem private, but is highly public.

6.3.5 Do Not Spam. Meaningless messages, mass messages and repetitive messages are not appropriate.

6.3.6 Read, then Reply. Do not skim statements and respond. Understand the thoughts of another before you comment on them.

6.3.7 Do Not Hack. Never access another person’s identity or account, or restricted sources of information.

6.3.8 Only Use School Media to Communicate with Teachers. Teachers are not permitted to use non-school media to communicate with students and this restriction applies to students as well. Do not attempt to “friend” a teacher on any non-school Social Media site (such as Facebook) and do not accept a friend request from a teacher. Report any such requests to Administration. Use of personal accounts for side-communication raises an automatic concern that appropriate teacher-student boundaries are not being maintained.

6.4 Parents are respectfully asked to adhere to the following Social Media guidelines: :

6.4.1 Discourage Rumors. Do not rely upon or pass on unsubstantiated information or gossip. If information seems unlikely and inflammatory, it is most likely untrue and inflammatory. When in doubt, go directly to the source.

6.4.2 Respect Confidentiality. Many personnel issues and many issue involving other families and students are legitimately confidential (and many are confidential by law). Do not make other peoples personal information or issues public.

6.4.3 Do Not Complete Student Work. Your child’s work is his or hers.

6.4.4 Debate Issues Constructively. Schools often face legitimate controversies. PCK respects and solicits parent voices in addressing such issues. Effective arguments are usually civil, measured, well-supported and take into account the legitimate reasons for opposing views. Ineffective arguments are abusive, disrespectful of others, and marked by hyperbole or factual carelessness.

7.0 NONCOMPLIANCE.

Failure to comply with this policy may, at PCK’s discretion, result in disciplinary action as referenced in the PCK Behavior Matrix.

4.01a – Videotaping of Students

A picture is worth a thousand words. Periodically, throughout any given school year, the PCK staff has occasion to photograph or videotape students in action. Such occasions include, but are not limited to:

  1. Classroom academic events
  2. Classroom social events
  3. Fieldtrips
  4. Sporting events or Recess activities
  5. Special projects or performances

Parent permission to photograph or videotape students in the academic setting, for educational or behavioral purposes, is not required. Staff members typically take pictures or videos to document a particular special event or to share a special moment with the parent who was not present at the time.

However, with respect to documenting student behavior, the following conditions must be met IF the express purpose of videotaping a student is to capture an example(s) of atypical or concerning behavior for later discussion with Administration and/or parents:

  1. A school owned device (iPad, computer, video camera etc.) must be used to capture the event/behavior. Staff personal recording devices may not be used. Any/all recordings will remain on campus for confidentiality purposes.
  2. There is a clear, beneficial purpose for capturing student behavior on video
  3. The staff member has discussed their intent to videotape a particular student with the PCK Administration and has Admin permission
  4. For consult only purposes, the video may be viewed by the student’s teacher, other grade-level teachers and/or Specials teachers who also teach the student, PCK Administration, and, where appropriate, a SPED/behavior specialist on staff, and/or the student’s parents.
  5. Any video recording of student behavior will be destroyed after all relevant personnel have viewed the video footage, not to exceed 30 days.

Adopted by the PCK Board of Directors, 9-19-16

4.02 – PCK’s Privacy and Protection of Confidential Student Information Policy

(Approved by PCK Board, November 20, 2017)

The PCK Board is committed to protecting the confidentiality of student information obtained, created and/or maintained by PCK and/or DCSD. Student privacy and PCK’s and DCSD’s use of confidential student information are protected by federal and state law, including the Family Educational Rights and Privacy Act (FERPA) and the Colorado Student Data Transparency and Security Act (the Act). The PCK Board directs the PCK staff to manage its student data privacy, protection and security obligations in accordance with this policy and applicable law.

The scope of this PCK Board policy is limited to a “school service,” as such term is defined in the Colorado Student Data Transparency and Security Act (Act) and this policy.

1. Definitions

(a) “Student education records” are those records that relate directly to a student. Student education records may contain, but not necessarily be limited to, the following information: identifying data; academic work completed; level of achievement (grades, standardized achievement test scores); attendance data; scores on standardized intelligence, aptitude and psychological tests; interest inventory results; health and medical information; family background information; teacher or counselor ratings and observations; reports of serious or recurrent behavior patterns and any Individualized Education Program (IEP).

(b) “Student personally identifiable information” or “student PII” means information that, alone or in combination, personally identifies an individual student or the student’s parent or family, and that is collected, maintained, generated, or inferred by the district, either directly or through a school service, or by a school service contract provider or school service on-demand provider.

(c) “Security breach” means the unauthorized disclosure of student education records or student PII by a third party.

(d) The following terms used in this policy shall be as defined by the Act: “school service,” “school service contract provider,” and “school service on-demand provider.”

2. Access, Collection, and Sharing Within PCK and/or DCSD.

The PCK staff shall follow applicable law and District Board policy in the School’s access to, collection of, and sharing of student education records.

PCK employees shall ensure that confidential information in student education records is disclosed within the district only to officials who have a legitimate educational interest, in accordance with applicable law and Board policy.

(See DCSD Board File: JRCB )

3. Outsourcing and Disclosure to Third Parties

PCK employees shall ensure that student education records are disclosed to persons and organizations outside the district only as authorized by applicable law and Board policy. The term “organizations outside the district” includes school service on-demand providers and school service contract providers.

Any contract between PCK staff and a school service contract provider shall include the provisions required by the Act, including provisions that require the school service contract provider to safeguard the privacy and security of student PII and impose penalties on the school service contract provider for noncompliance with the contract.

In accordance with the Act, PCK and DCSD shall post the following on its website:

  • a list of the school service contract providers that it contracts with and a copy of each contract; and
  • to the extent practicable, a list of the school service on-demand providers that the district uses,
  • a notice to services providers that, if PCK ceases using or refuses to use a school service provider because the provider does not substantially comply with its own privacy policy or does not meet the requirements specified in sections Colo. Rev. Stats. §§ 22-16-109(2) and 22-16110(1), PCK will post on its website the name of the provider, with any written response that the provider may submit. PCK will also notify the Colorado Department of Education.

PCK and District support certain research studies of benefit to the School District and/or education in general. Research proposals are vetted by the School District under established criteria, taking into consideration this policy and applicable law.

4. Privacy and security standards

PCK shall maintain an authentication and authorization process to track and audit the security and safeguarding of student education records as needed.

5. Security breach or other unauthorized disclosure

Employees who disclose student education records in a manner inconsistent with applicable law and School Board policy may be subject to disciplinary action, up to and including termination from employment. Any discipline imposed shall be in accordance with applicable law and Board policy.

(See Board File: JRCB)

Employee concerns about a possible security breach shall be reported immediately to the School Director and or his/her designee. If the School Director is the person alleged to be responsible for the security breach, the staff member shall report the concern to the President of the PCK Board.

Nothing in this policy or its accompanying regulation shall prohibit or restrict PCK from terminating its contract with the school service contract provider, as deemed appropriate by  PCK’s School Director in accordance with the contract and the Act.

6.Data Retention and Destruction

PCK shall retain and destroy student education records in accordance with applicable law and DCSD Board policy.

7. Staff Training

PCK shall provide periodic in-service trainings to appropriate PCK employees to inform them of their obligations under applicable law and PCK and DCSD Board policy concerning the confidentiality of student education records.

8. Parent/Guardian Complaints

In accordance with this policy’s accompanying regulation, a parent/guardian of a PCK student may file a written complaint with the PCK Board if the parent/guardian believes PCK has failed to comply with the Act. Please click here to review the grievance procedure.

9. Oversight, Audits, and Review

The PCK School Director, along with the PCK Systems Administrator, shall be responsible for ensuring compliance with this policy and its required privacy and security standards.

PCK’s practices with respect to student data privacy and the implementation of this policy shall be periodically audited by DCSD’s Charter Liaison’s office.

(See Board File: JRCB )

A privacy and security analysis may be performed by PCK’s Systems Administrator on an as needed basis. Such analysis may include a review of existing user access to, and the security of student education records, and student PII.

PCK’s School Director or his/her designee may periodically review this policy and accompanying regulation to ensure it remains current and adequate to protect the confidentiality of student education records in light of advances in data technology and dissemination. The School Director and/or Systems Administrator may recommend revisions to this policy and/or accompanying regulation as deemed appropriate or necessary; all recommendations may be reviewed and voted on by the PCK Board.

10. Compliance with Governing Law and Board Policy

In the event this policy or accompanying regulation does not address a provision in applicable state or federal law, or is inconsistent with or in conflict with applicable state or federal law, the provisions of applicable state or federal law shall control.

LEGAL REFS.:

15 U.S.C. 6501 et seq. (Children’s Online Privacy Protection Act)

20 U.S.C. 1232g (Family Educational Rights and Privacy Act)

20 U.S.C. 1232h (Protection of Pupil Rights Amendment)

20 U.S.C. 1415 (IDEIA procedural safeguards, including parent right to access student records)

20 U.S.C. 8025 (access to student information by military recruiters)

34 C.F.R. 99.1 et seq. (FERPA regulations)

34 C.F.R. 300.610 et seq. (IDEIA regulations concerning confidentiality of student education records)

C.R.S. 19-1-303 and 304 (records and information sharing under Colorado Children’s Code)

C.R.S. 22-1-123 (district shall comply with FERPA and federal law on protection of pupil rights)

C.R.S. 22-16-101 et seq. (Student Data Transparency and Security Act) C.R.S. 22-16-107 (2)(a) (policy required regarding public hearing to discuss a material breach of contract by school service contract provider)

C.R.S. 22-16-107 (4) (policy required regarding student information privacy and protection)

C.R.S. 22-16-112 (2)(a) (policy required concerning parent complaints and opportunity for hearing)

C.R.S. 24-72-204 (3)(a)(VI) (schools cannot disclose student address and phone number without consent)

C.R.S. 24-72-204 (3)(d) (information to military recruiters)

C.R.S. 24-72-204 (3)(e)(I) (certain FERPA provisions enacted into Colorado Law)

C.R.S. 24-72-204 (3)(e)(II) (disclosure by staff of information gained through personal knowledge or observation)

C.R.S. 24-80-101 et seq. (State Archives and Public Records Act)

Board File: JRCB

C.R.S. 25.5-1-116 (confidentiality of HCPF records)

CROSS REFERENCES:

GBEB, Staff Conduct

GBEE, Employee Computer, Internet, and Electronic Mail Use Rules

GBEE-R, Employee Computer and Internet Use Rules

JLDAC, Screening/Testing of Students

JRA/JRC, Student Education Records

4.03 – Closure and Delay

While emergency closings occur infrequently, we are prepared for times when building systems malfunction making the building unfit, or when weather makes it necessary to send children home. During severe weather, tune in your radio or TV for announcements regarding school closings or delayed openings. We recommend 9 News (KUSA) or KOA.

We will follow the same school closures and delayed starts as the Douglas County School District RE-1. We will post a message on the school phone regarding cancellation or a delayed start. You can also call the district directly at 303-387-SNOW or check out their website at www.dcsdk12.org.

We have two alternatives for bad weather days. The options are:

School Cancellation Delayed Start
Notification being made on the radio or TV stations. When possible, our phone, 303-840-7070, will have a cancellation notice recording by 6:00 A.M. No school for the day. School will begin 90 minutes later than usual (9:30 A.M.). As with the school cancellation procedure, this will be announced on radio and TV stations by the 6:00 A.M. news. The school phone will have a delayed start recording as early as 5:30 A.M. Dismissal time will be as usual at 3:10 P.M. on delayed start days.

For the most current and accurate information on Snow Day Schedules, you may either call the DCSD weather line or access the district web site.

District Weather Hotline EAST Parker area 303-387-SNOW (7669) District Internet >> https://www.dcsdk12.org/schoolclosureinformation/

4.04 – Safe and Drug Free Campus

PCK is a tobacco free/drug free zone in accordance with state law. We practice zero tolerance for drugs and alcohol at school. This pertains to students, parents, staff and visitors.  DCSD Code of Conduct

4.05 – Student Fees

Student fees collected by the school are used by PCK to cover the cost of consumable items used by individual students at PCK. This accounts for the variation in fee amounts by grade. 

Student fees fall into two categories:

  1. “Mandatory Fees” are fees payable to PCK by parents of a student as a result of such student being enrolled at PCK, including, but not limited to, field trip transportation fees, the Douglas County School District Fee (for normal wear and tear of textbooks) and an annual yearbook fee, and
  2. “Elective Fees” are fees payable to PCK by parents of a student by virtue of the student’s enrollment in a voluntary or elective activity, including but not limited to MS electives, sports, clubs and theater performance groups.

Mandatory Fees must be paid at registration (August)
In the event that parents of a student are unable to pay Mandatory Fees, the parents must contact the PCK Business Manager to arrange a plan agreed to by both parents and the PCK Business Manager, pursuant to which parents make smaller, periodic payments in satisfaction of a specific Student fee instead of a single lump sum payment (a “Payment Plan”)

Payment of Elective Fees is not optional. If parents fail to pay an Elective Fee, their student(s)  will not be permitted to participate in the applicable activity. If parents wish to enroll their student in an activity that requires payment of an Elective Fee, but such parents are unable to pay the Elective Fee in a single lump sum, the parents may contact the PCK Business Manager to arrange a Payment Plan.

Students of parents that have either (i) failed to arrange a Payment Plan for Mandatory Fees or (ii) failed to adhere to an established Payment Plan for Student Fees shall not be eligible to participate in any PCK activity that requires payment of an Elective Fee until the parents are in compliance with a Payment Plan for all outstanding Student Fees. (Revised April 30, 2013)

4.06 – Field Trips

Each class will take at least two field trips a year. The parents will fund trips if entrance fees are required. Each PCK student is assessed a bus fee in order to cover bus transportation for specific field trips.

Permission is given and an emergency medical form is completed on line through the Webstore>Field trips. Phone permission is not sufficient and will not be accepted.

If the field trip requires parental transportation, each parent that will be driving must fill out a DCSD authorization form. This form, along with a copy of insurance coverage, must be filled out at least two weeks prior to the date of the trip. Forms are available at the school office.

4.07 – Leaving During the School Day

We strongly encourage parents to schedule medical and dental appointments outside of school hours. When it is necessary to schedule such appointments during school hours, parents must first report to the school office. For the protection of students, parents are required to sign out students from the office when they are picked up early. No child will be permitted to leave the school with any other adult unless the parent has given written permission to release the child in that persons custody.

4.08 – Lost ‘n’ Found

The school has Lost n Found bins located in the elementary and MS areas. Shortly after the end of each quarter, the school will donate any unclaimed articles. Please label your children’s clothing and school supplies in order to alleviate any mix-ups.

4.09 – Lockers for Middle School

Middle School students are given the privilege of using lockers. Student lockers are the property of Parker Core Knowledge Charter School. Lockers may be periodically inspected, without notice, for illegal items, stolen property, or potentially harmful items. Have your child check Lost n Found regularly. Students should not leave money or valuable items in hall lockers.

Middle school students must use a school-supplied padlock on their locker if they want it locked. Outside locks are not permitted. PCK padlocks are all combination locks. Combinations must be kept confidential.

4.10 – Mascot

The School Mascot is a Cougar.

4.11 – Medical Needs

The school will utilize reasonable precautions to ensure a healthy environment. To ensure the health of students, please keep your child home if s/he has one or more of the following symptoms:

  • a fever of 100 degrees or more
  • sore throat
  • rash
  • stomach pain
  • conjunctivitis (pink eye)
  • vomiting and/or diarrhea

Be sure your child is free of the symptoms mentioned for at least 24 hours before returning him/her to school. Some communicable diseases require a longer exclusion from school.

Should any of the above symptoms appear in school, the following procedures will be followed:

  • When a child becomes ill at school s/he will be isolated from other children.
  • The parents will be notified that their child must be picked up.
  • If parent(s) cannot be reached, the emergency contact person listed will be called.
  • The child will remain isolated until picked up.
  • In case of a more serious injury or illness, “911” will be called for medical assistance and the parents will be notified immediately. Emergency personnel will determine if the child should be transported.

Prescription medication and over-the-counter drugs (including tylenol and ibprofen) will be administered to students at school only with the specific written authorization of the student’s physician. Medication_Release_Form is required. 

Immunizations

Colorado law requires that PCK have on file, at the time a child enters school, a certification stating that students have received immunizations against communicable diseases as specified by the Department of Health. Exemptions from this ruling can be given upon:

  • A written statement from your doctor that immunization might be harmful to your child.
  • The parents or child have a religious belief opposed to immunizations.
  • The parents or child have a personal belief opposed to immunizations.
Emergency Care

Each student must have emergency contact information up to date in Infinite Campus indicating persons to be called in case of illness or emergency. It is important that the school be informed of home or work phone numbers or other contact numbers that change. Also, a contact person other than parent must be listed

Allergies

The school must be informed of any situation that warrants particular attention such as high allergy to bee stings, possibility of seizures, etc. In case of an extreme medical emergency when parents cannot be reached, the student will be taken to the nearest medical facility for treatment. All efforts will be made to reach the parents.

4.12 – School Hours

Office Hours Student Hours
The schools office hours are from 7:30 A.M. to 4:00 P.M. Monday through Friday during the days of regular school operations. The office is closed during holidays and school breaks including the whole month of July. Voice mail is available at all times, but not necessarily checked daily when school is out.

The school day for 1st through 8th grade is 8:00 A.M. to 3:10 P.M. Students should arrive by 7:55 A.M. in order to be seated in class and ready for their day by 8:00 A.M. Students who arrive after 8:00 A.M. will be marked tardy.

Morning kindergarten hours are 8:00 A.M. to 11:10 A.M.
Afternoon kindergarten hours are 12:00 P.M. to 3:10 P.M.

 

4.13 – Safety Procedures

The safety of students at PCK is a top priority for all staff. Rules and procedures to maintain safety have been established in the following areas:

Fire Drills

Fire alarm and fire drill procedures have been established and will be practiced periodically. Law requires periodic fire drills. It is essential that everyone obeys directions promptly and clears the building by the predetermined routes.

Severe Weather

In the event of a severe weather warning, the district office has a weather-radio alert which is automatically activated by the National Weather Bureau (in Aurora). In addition, our building has been examined to determine the most protected areas in the event of a tornado. Drills will be held to familiarize students with appropriate procedures.

Lightning

Outdoor activities will be curtailed whenever the possibility of a lightning storm exists. The following guidelines will be applied by those on duty to determine the existence of a hazard.

  • Rolling tumultuous clouds
  • Sudden darkening of the sky
  • Unusual stillness
  • Lightning spotted and thunder heard in the surrounding areas

Please respect the schools decision regarding dismissal of students during severe weather. Dismissal may be delayed at times when the safety concern of students and staff is in question due to severe lightning, heavy rains, tornado, or the like.

4.14 – Student Council

The Student Council will make many constructive contributions to school life and to the personal development of students. It serves the following purposes:

  • Provides leadership opportunities.
  • Help students learn to formulate and express ideas in a group.
  • Help students understand the school program and develop a sense of ownership and responsibility for the success of the school

Student Council Members are elected by their classmates for a one-year term.

4.15 – Supervision

PCK students are always supervised during school hours (7:40 A.M. 3:45 P.M.) It is the responsibility of parents to supervise non-PCK siblings whenever they are on school grounds. For safety, when on school grounds outside the normal school hours, (7:40 A.M.-3:45 P.M), children must remain with their parent(s) at all times.

4.16 – Telephone and Fax Numbers

Office phones are limited to the use of school personnel and official business only. Except for an emergency, neither teachers nor students are called to the phone during school hours. Parents are requested not to call school for delivery of routine messages, to make after school arrangements, etc. These interruptions effect instruction and learning time for students.

School Phone: 303.840.7070
School Fax: 303.840.9785

This number is to be used when you want to speak directly to someone in the office. If the call goes immediately into the voice mail, it indicates that the line is currently busy and you can either leave a message or try again in a few minutes. If it rings several times before going to voice mail, it indicates that there is no one available to answer the phone at the time.

4.17 – Transportation

Students must arrive and depart by private vehicle. Their parents or an assigned adult must pick children up. Written permission must be provided to the office before a student will be dismissed to anyone other than his/her parent or regular carpool driver.

STUDENT’S SAFETY IS THE PRIMARY GOAL DURING CARPOOL.

Please follow the drop off and pick up procedures listed below.

Drop Off – 7:40 – 7:55 A.M. Pick Up – 3:15 – 3:40 P.M.

Two concurrent carpool loops run during morning drop off – one through the North parking lot, entering off of Centennial Dr. (North/Centennial Loop) and one through the South lot, entering from Pine Dr (South/Pine Dr. Loop). Your assigned loop will also be the same place you will pick up for afternoon carpool. Morning drop off begins at 7:35 a.m. and will end at 7:55 A.M.

The back hall entrance will be closed at 7:55 A.M. Students arriving after this time need to enter through the front office doors and be signed in by their parents.

 

Two concurrent carpool loops run during afternoon pickup – one through the North parking lot, entering off of Centennial Dr. (North/Centennial Loop) and one through the South lot, entering from Pine Dr (South/Pine Dr. Loop).

The grade of the youngest member in each carpool will determine the pick-up time and designated carpool loop for the entire car. Each carpool shift will have a specific colored sign (given out at Registration/Open House each August before school starts).

Students are led outside by the classroom teacher at their assigned release time, 3:10, 3:20 or 3:30. They will be waiting in their designated loop for pick up.

To reduce parked cars and confusion leading up to carpool, we ask that if you need to pick up your child earlier then the assigned time for your carpool, that you do so at the front office by 2:45 P.M.

Safety Guidelines
  • Carpools are strongly encouraged in order to reduce congestion in the parking lot.
  • Do not pass other vehicles unless directed to by carpool worker.
  • Do not get out of your car. School personnel will assist children.
  • Load and unload from right side of car ONLY. Children are at risk when exiting car on left side into possible moving traffic.
  • Be sure car doors are unlocked so children may load quickly.
  • A detailed outline of carpool procedures and assistance is available – click here

NOTE: If children are delayed in the building, you will be directed to and park so carpool line can continue.

4.18 – Visitation / Observation

Parents access to the teachers and administration of PCK is vital to the success of PCK. Parents of enrolled students are welcome to visit the school any time.

Please observe the following guidelines:

  • Contact the teacher or administration to schedule an observation. This will help avoid conflicts with classroom procedure, testing, etc.
  • Only one (1) observation will be scheduled at a given time. If additional observations are desired, please contact the PCK administration.
  • For safety considerations, when arriving at PCK for a visit or observation period, parents and visitors must sign in at the office, get a name tag, and inform the administration staff as to the purpose and location of their visit before proceeding to classrooms or other areas of the PCK facilities. For security purposes, no one may proceed beyond the office area until asked to do so.
  • Observation periods are for observing only. Comments or discussion regarding what is observed need to be scheduled as a conference with the teacher or Director at a later time. The teacher and students should not be interrupted during the observation period. To maintain an optimal learning environment, parents are asked not to interact with students unless directed to do so by the teacher.
  • Other children are not permitted to accompany an observer in the classroom, nor can they be left in the PCK office. Arrangements must be made for the care of siblings or other children during the observation periods.
  • Aligning with DCSD Policy KI – Visitors to Schools, it is the policy of PCK to encourage parent involvement in school activities and events as long as such visits do not disrupt school operations or interfere with the educational process. Furthermore, in order to ensure the safety and security of all students, parent involvement during open recess times shall be limited to observation only. Parents who wish to join their child for lunch and then recess must first check in at the front desk. Once outside, parents may observe their child from the observation bench near the ramp; PARENT PARTICIPATION SHALL BE LIMITED TO OBSERVATION ONLY. In the event a parent observes a behavior that requires correction, they will notify the Recess Aide(s) on duty; only the Recess Aides or the teacher-on-duty shall address inappropriate behaviors. (Revise/Approved 8/9/07)

* Observation for Waiting-List Families – Only those potential students who have been offered a spot at PCK are allowed to observe a classroom. This observation must also be scheduled in advance through the office to avoid disruption to the educational environment.

Contact Us

(303) 840-7070
Fax (303) 840-9785
11661 Pine Drive
Parker, CO 80138

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